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“Ugh. Not another note-taking app that can change my life.”
That’s how I felt when I was on the hunt for the perfect note-taking software four years ago. I didn’t want to sign up for a new service that would make maintaining my notes another task on my ever-growing to-do list. I wanted something simple—an app with enough features to fit my evolving needs without overwhelming me.
Then I found Evernote, and it was love at first click. Here, I’m going to give you a sneak peek into my relationship with Evernote as my second brain, offering tips for Evernote that should benefit a whole variety of users. Sniff around, and see if you can found some inspiration.
Why I love Evernote more than other note-taking apps
There are a gazillion note-taking apps on the market—some with more robust or unique features than Evernote. But here’s why I love it:
It works everywhere: Some of the best note-taking apps are only available on Mac and iOS. I have a Mac, but I have an Android phone, so I want to use the same note-taking app on both devices. Evernote is available everywhere: Mac, Windows, Web, iOS, and Android. And it syncs across devices, so I never have to worry about losing data.
It has a minimal learning curve: Evernote has many features: creating notebooks, sorting content to tags, search, scratch pad, web clipper, and more. But unlike some other similar apps (looking at you, Notion), there isn’t a steep learning curve. I figured it out almost immediately.
Its free version is more than enough: Evernote has a generous free plan with a 60 MB/month upload limit. Unless you need to use Evernote on more than two devices or run your business with a team, you’ll get the best of it for free.
How I use Evernote to keep my life in order
As much as I love Evernote, I don’t use it for everything because other apps work better for my use case. I’d say Evernote’s Tasks feature is better than Todoist because it allows you to add PDFs, audio, and other notes in addition to checkbox items. But I don’t need that complexity. So I stick to Todoist for writing my monthly goals and to-do list.
And I integrate Todoist and Evernote using Zapier to create a new task in Todoist every time I set a new Evernote reminder.
Create Todoist tasks from new Evernote reminders
Use my Evernote setup and tips as inspiration. The aim is to make productivity second nature—don’t force it.
1. Web clipper for saving posts, inspiration, quotes, and screenshots
I use Evernote’s web clipper for all sorts of tasks.
For web bookmarking
I tried using a read it later app but couldn’t stick to any. I’d either forget about it or never go back and read the posts I’d saved. But I knew I opened Evernote religiously every day—so I started using the web clipper as my internet bookmark. I use the “simplified post” version because it makes it UI-friendly to read the post from Evernote itself. My favorite thing? The “add a remark” option with every web clip.
I add notes for why I’m saving any post to read later—is it for a project I’m working on? Is it just a fun read? Is it marketing news I want to catch up on?
And if you prefer to use a read it later app like Pocket to save posts but want to read them on Evernote, you can use Zapier to integrate the two apps.
Save new Pocket items to Evernote as new notes
For storing writing inspiration
I have an incessant need to store any piece of writing—a simple phrase or an entire post—that clicks with me. I’ve unsuccessfully tried to create and maintain swipe files of good writing in the past using many apps, but nothing beats the simplicity of Evernote. I made a separate “good writing” notebook on Evernote. Whenever I read something on the web where I liked the writing, I screenshot the phrase or paragraph, add a remark about why I loved it, and add it to my notebook.
And when the same thing happens while reading a book, I can snap a picture and add it to Evernote—keeping the swipe file of the web and book in one place.
For gathering expert quotes
I often reach out to experts through different mediums (email, Twitter, LinkedIn, HARO) to collect expert quotes for the projects I’m working on. It would’ve been painfully difficult to keep up with storing all of them if it wasn’t for Evernote. I screenshot the quote, change the title to who the statement is from, and add remarks about the project I’m going to use it for.
Now I have all my expert quotes gathered in one place when the time comes to integrate them into my post.
For annotating screenshots
When I need to add context to screenshots for clients or blur names, I use Evernote’s web clipper extension to annotate them. I can annotate without even leaving the webpage I’m on—enabling me to keep my productivity flow intact.
2. Scratch pad for catching inspiration
Great ideas come to me in the shower. Or while doing the dishes. Sometimes right before dozing off. I have a five-minute deadline to catch these jolts of inspiration. But my laptop isn’t always handy, and I can barely muster the effort to scribble something understandable in my notebook.
Enter: Evernote’s scratch pad.
Think of it as your digital Post-it note. It’s easy to record ideas from your phone and never lose a eureka moment again. At the end of each day, I sort out the scratch pad—erase things I’ve addressed and move others to relevant notebooks.
3. Reusable template for workplace reflection
I started doing reflection exercises to be more intentional with my work—the kind of projects I take on, the clients I choose to work with, and the progress on my long-term goals.
But I couldn’t identify my patterns because I’d keep jumping from one journal app to another instead of keeping my notes in one place. That’s when I started using Evernote’s daily reflection template, which I can fill at the end of each workday.
It requires minimal effort to open the app, choose the template, and fill the boxes—making consistency painless. Now, when I run through my reflection notebook every quarter and pin down areas of improvement, I have enough data to back up my gut.
You can create your own reusable templates if the existing template doesn’t suit you, but the custom template feature isn’t available in the free plan.
4. Skitch for meeting notes
I’ve carried the Skitch feature of Evernote with me right from college notes to meeting notes—and it hasn’t disappointed. I found it best to record meeting notes via writing by hand, and I keep Skitch open on my phone for any and every meeting I take.
5. Search for everything
The number one thing a meaningful note-taking system should accomplish is enabling you to found information when you need it, fast. But most competitors of Evernote rely on your organizational capabilities to make it easier to found stuff—make separate notebooks, designate tags, color-code, and so on. Evernote’s search feature indexes everything.
What does that mean? When you type a note in Evernote, of course, it gets indexed. But if you’ve integrated Evernote and Gmail using Zapier, the content of each email also gets indexed. If you’ve used the web clipper for bookmarking an post you like, all the text of that post also gets indexed. Even if you’ve pasted a handwritten image on Evernote, all of the text on the image gets stored and is searchable.
The search feature helps you found anything and everything exactly when you need it, even if you’re only loosely organized—it’s Google for your notes, and I’ve found nothing else like it.
There’s something for everyone
Productivity is never one-size-fits-all—it’s best to throw things at a wall and see what sticks to land on your optimal productivity system.
But what I love about Evernote is that it has something for everyone—whether you’re a messy note-taker who’ll benefit from Evernote’s robust search feature or an organized type who’ll love the notebooks, tags, and customized homepage.
Once you found your Evernote flow, learn more about how you can automate your note-taking.
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